GIVE BACK KANSAS FAQ
1. What is Give Back Kansas?
Give Back Kansas is an eight-week challenge running from April 1 through May 31, to engage Kansans in employer-supported volunteering, both during and outside of the workday.
2. How does it work?
Employers (including nonprofits) register to participate in the Give Back Kansas Challenge. As part of registration, employers identify a point of contact who will log hours for the organization and give permission to participate. Volunteer hours completed during the challenge (April 1-May 31) are reported through an online report form.
3. Who can participate?
The challenge is open to ANY employer in Kansas (for profit, nonprofit, and government). Employers may participate as one organization or by location if there are multiple sites (e.g. 123 Construction-Lawrence or ABC Insurance-Salina). Nonprofits participating in the challenge are encouraged to invite the local businesses, with whom they connect, to participate as well.
4. Can organizations without a formal volunteer program still participate?
Yes! This is a great chance for your organization to get started with volunteering to see how it can positively affect your employees and business.
5. What are the benefits of participating?
There is much research showing the connection between employer-supported volunteering and improved employee engagement, employee wellness, organizational commitment, job satisfaction and retention. There is also research connecting employee engagement with increased profitability and productivity. There are additional benefits to the community through the organization fulfilling its corporate social responsibility goals.
6. Where can group volunteer opportunities be found?
Statewide volunteer opportunities are available at https://www.volunteerkansas.org/. If you operate in a community with a Volunteer Center, you are encouraged to contact the Volunteer Center for information on group volunteer opportunities. Volunteer Centers are listed on the KVC website: https://kanserve.org/Volunteer-Engagement/Volunteer-Centers.
7. Where can individual volunteer opportunities be found?
Statewide volunteer opportunities are available at https://www.volunteerkansas.org/. If your employee lives in a community with a Volunteer Center, they may contact the Volunteer Center for information on individual volunteer opportunities. Volunteer Centers are listed on the KVC website: https://kanserve.org/Volunteer-Engagement/Volunteer-Centers.
8. How are organizations registered?
Simply complete the online registration form.
9. If an organization has multiple locations, do they register as one, or separately?
Organizations with multiple locations can register as one by including those locations in Kansas or have each location, branch, or site register and participate individually. If registering as one company, please be sure the number of employees reflects all the employees that are located in Kansas. If registering by individual location/branch/site, the number of employees should reflect only the employees at that particular location/branch/site.
10. Who should serve as the organization’s point of contact?
The organization’s point of contact should be authorized to register for the challenge, track and submit employee hours and have the ability to share information about the challenge within the company.
11. How and when are volunteer hours collected?
Organizations that already have a system to collect employee volunteer hours may prefer to use that system. Otherwise, they may develop simple internal systems, forms, or spreadsheets to collect the information, or can ask individual employees to track and submit their own hours to the point of contact.
Each employer may determine the ideal collection periods for themselves. For example, an organization may request that employees track and submit hours each week, or just once or twice during the challenge. We recommend that employees submit hours weekly to ensure no hours are forgotten; it is important to avoid overlapping collection periods or double counting a volunteer activity or employee.
12. How are volunteer hours submitted?
There is no login required! The point of contact will simply fill out and submit the online Volunteer Hours report that is available during the challenge period. Submitting hours weekly is recommended to help make sure the Leaderboard accurately reflects who's doing the most volunteering. All hours must be submitted by June 5 to be included in calculating the winners.
13. How can we see how many volunteer hours have been submitted?
An e-mail confirmation will be sent each time a submission is made on the website. At this time, the site does not have the capability to log in and view total hours submitted by individuals, so you may wish to keep the confirmation messages to document the hours reported.
As the challenge gets underway, the total hours submitted per company will be visible on the website on the Leaderboard page.
14. How are the winners determined?
The online registration form asks for the total number of employees in the organization, which is then used to determine the average number of volunteer hours completed per employee. Categories based on company size will be created, and winners will be selected in each category.
After the conclusion of the challenge, employers with the highest average number of volunteer hours per employee, in each category, will be awarded a $1,000 donation to a charity of their choice.
15. What counts as volunteering?
All activities performed willingly and without compensation. Volunteering may be through or for an organization (association, school, nonprofit, or governmental entity). Using paid Volunteer Leave or volunteering on personal time outside of work may all be included. Examples of volunteer activities include, but are not limited to:
- Coach, referee, or supervise sports teams
- Tutor or teach
- Mentor youth
- Be an usher, greeter, or minister
- Collect, prepare, distribute, or serve food
- Collect, make, or distribute clothing, crafts, or other goods
- Fundraise or sell items to raise money for charity
- Provide counseling, medical care, fire/EMS or protective services
- Provide general office services
- Provide professional or management assistance
- Serve on a nonprofit board or committee
- Engage in music or other artistic performances
- Engage in general labor
- Provide transportation for people (to medical appointments, grocery store, etc.)
If you have questions, please e-mail: firstname.lastname@example.org.